Regional Premises Manager, Safety Manager

  • Job Reference: HSE Jobs
  • Date Posted: 16 February 2022
  • Recruiter: Inspire Partnership Academy Trust
  • Location: Kent
  • Salary: £30,541 to £38,890
  • Sector: Facilities Management, Health & Safety Advisor, Health & Safety Manager
  • Job Type: Permanent

Job Description

The Inspire Partnership is a successful and thriving education Trust proud to serve diverse communities in Medway, Croydon and Greenwich. Our aim is to offer a life changing education to children, working in collaboration to transform the lives of the children and communities we serve. 

Our core values of Collaboration, Excellence, Friendship, Resilience, Respect and Responsibility, define the way we care for, enrich and teach every child.

What sets us apart from others is the opportunity to work at the forefront of educational thinking and practice, supported by excellent training and development and opportunities to take part in groundbreaking research projects and collaborative work with talented and innovative colleagues, both at a local and national level.

This is a new role, created as part of our growth plans. The role is an exciting opportunity for someone to make a real impact on our Medway school environments. We are looking for an individual with a proven track record of premises management preferably across a number of sites. As a member of the Medway Hub Premises team, the Regional Premises Manager is accountable for taking the lead on compliance matters, with particular emphasis on Health and Safety across all our Medway schools.  

Working closely with the Headteachers you will be expected to ensure the provision of an efficient and effective premises management service.  You will be supported by school-based premises assistants and officers; however, you will need to balance a flexible ‘can-do’ approach with the determination and organisational skills required to ensure consistent regulatory compliance across three very different sites.

This role offers a fantastic career opportunity for the successful candidate to collaborate with colleagues across the Trust as you develop the premises function. You will also contribute to the strategic vision and direction not only of the Medway Schools, but the Trust as a whole whilst you participate in and, on occasion lead initiatives focused on supporting school development in other schools as part of the Inspire Partnership ethos of supporting excellent education for all.

Further information about our Trust is available at:  https://www.inspirepartnership.co.uk 

Job Title/Post: Regional Premises Manager  

Tenure: Full-Time and Permanent 

Responsible to: Regional Education Leader

Responsible for: Leading the premises team across the Medway region to deliver an estates management service that provides a well maintained, clean and safe environment.

Job Purpose:

The Regional Premises Manager is accountable for leading the school premises staff and for taking responsibility for ensuring the schools are a well maintained, safe and clean environment and are fully compliant with school premises Health and Safety requirements. 

Key Responsibilities:

⦁Lead the regional premises team including recruitment, training, and performance monitoring of the team to ensure the highest standards of maintenance and support services utilising skills across the schools where appropriate

⦁Monitor the performance of premises related contracts such as cleaning, catering and maintenance. 

⦁Take a lead on health and safety management as outlined in more detail in the Health and Safety section below. 

⦁Assisted by the Head of Asset Management and Regional Finance Manager, lead the procurement and supervision of all planned building and/or refurbishment works, ensuring that all procurement falls in line with the Inspire procurement policy and procedures.

⦁Working with the Regional Finance Manager, regularly review the provision of premises related goods, services, and utilities to ensure these remain appropriate to the needs of each school. 

⦁Act as a champion on environmental policies ensuring that each school is at the forefront of best practice.

⦁Ensure that where there are building management systems, these are running effectively/efficiently and optimised for the conditions and energy efficiency.

⦁Ensure that the Parago asset management system (or equivalent) is fully utilised by the schools to ensure statutory, H&S and fire compliance and that the system is updated with all relevant documentation.

⦁Keep up to date with the latest legislation and guidance in facilities related matters and ensure team members are given access to training.

⦁Be the lead contact with any school professional property and health and safety advisors.

⦁To assist in the management of capital schemes across the Hub.

⦁Ensure appropriate arrangements are in place for managing lettings.

⦁Ensure the schools have adequate security arrangements in place and act as a key holder where required. 

Health and Safety Compliance and Maintenance:

⦁Ensure compliance with all relevant statutory regulations and recognised best practice across the region.

⦁Responsible for maintaining the premises in a safe and healthy condition, ensuring the maintenance of fire and other safety equipment and of first aid and emergency equipment; the safe storage of any potentially harmful materials and that there is appropriate and effective signposting.

⦁Review the outcomes of annual health and safety and fire safety audits across all school premises and complete required follow up actions in a timely manner.

⦁Conduct and maintain the log of regular health and safety checks and ensure they are always conducted with the required regularity. E.g., fire alarm tests, fire drills, legionella checks.

⦁Lead schools on health and safety matters, investigating accident and incident reports, ensure system compliance and undertake routine and ad-hoc inspections and audits of related systems and processes.

⦁Work with the schools to ensure that any premises related health and safety training is regularly completed by all staff and records held to confirm. Assist with delivery of training where requested and considered appropriate.

Procurement and Compliance:

⦁Work with the Central Team to procure estates maintenance contracts that ensure best value and the highest levels of service.

⦁Assist with development of, and implement service specifications and standards for facilities related services e.g. cleaning.

⦁Monitor the contract management of the cleaning services to ensure that each school is kept clean and hygienic to a high standard in accordance with the contracts and report any failures to the contractors.

⦁Ensure that any plant and equipment is accessible for insurance inspection as required and that inspections are carried out to maintain term and conditions for insurance.

⦁Ensure that contractors are engaged in line with the policy on managing contractors including ensuring that method statements and risk assessments are requested, evaluated, and monitored for all works carried out by contractors on site.

Person Specification – Regional Premises Manager

Qualifications and training: 

  • Qualified to GCSE level or equivalent
  • Health and safety qualification i.e. IOSH, NEBOSH, Right to work in the UK.

Knowledge and Experience: 

  • Three or more years’ experience in Facilities Management or related field.,
  • Computer literate, with experience of data handling IT systems (including Microsoft Project, Excel, PowerPoint and diary management using Microsoft Outlook).

Personal qualities: 

  • Drive and enthusiasm for delivering a quality support service that consistently produces positive and demonstrable impact.
  • Ability to make sound judgements and assess potential problems at both strategic and operational level.
  • Professional integrity and resilience.
  • Able to manage conflicting priorities and achieve stretching objectives.
  • Experience of working in partnership and collaboration; able to work effectively with a broad range of stakeholders and partners.

Values : 

  • Personal vision is aligned with Inspires high aspirations and expectations of self and others.
  • Genuine passion and a belief in the potential of every pupil.
  • Motivation to continually improve standards and achieve excellence.

Other: 

  • This post is subject to an Enhanced Disclosure and Barring Service check

The Inspire Partnership Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check. The Inspire Partnership is an equal opportunities employer and welcomes applications from men and women of all ages from any background and from candidates with disabilities.