Estates Manager

  • Job Reference: HSEJobs
  • Date Posted: 7 January 2021
  • Recruiter: Western Learning Federation
  • Location: Ely, Cardiff
  • Salary: £19,554 to £21,589
  • Sector: Facilities Management, Health & Safety Advisor, Health & Safety Coordinator, Site Manager
  • Job Type: Permanent

Job Description

Vincent Road
Tel: 029 2056 1279

Estates Manager – LEVEL 3
1 x at Woodlands High School (Special School)
Grade 4
52 week contract - 37 hours per week – Permanent Position
Salary- £19,554- £21,589
Required to start – 1st March 2021 (or as soon as possible after this date)

Email: for an application form REF “HSE Jobs”

The three special schools have now federated and are progressing with their exciting journey. The appointed member of staff will be employed by the Western Learning Federation.

The above three schools support pupils aged 3-19 with Autism and/or profound and complex needs. We pride ourselves on our positive, inclusive and welcoming ethos. 

We are looking for an individual who can offer excellent Estates Manager skills with a proven track record demonstrating experience of supporting buildings and or facilities support. We would be looking for the successful candidate to demonstrate a great deal of pride in the school building and its grounds.

The successful candidate would have responsibility for ensuring the school building and grounds were well maintained, secure and comply with Health and Safety regulations. They would work with the Head of School, other members of the Leadership Team, communicate effectively with all stakeholders and liaise with external companies including Cardiff Council’s Facilities Management Team and the school’s Health and Safety Officer.

This post is subject to a Disclosure and Barring Service Enhanced check.

This vacancy is suitable for post share.

For an informal chat, please contact Mrs Siân Thomas, Head of School on 029 2056 1279.

Please email Chris Street, Admin Manager, REF “HSE Jobs” at for an application form.

Closing date: Friday 15th January 2021 at 9am

Shortlisting date: Monday 18th January 2021

Interview date: Wednesday 27th January 2021

Safeguarding and Child Protection are key priorities for the Council. We aim to support children and vulnerable adults to ensure they are as safe as they can possibly be. Our services and schools are committed to ensuring the safety and protection of all children and vulnerable adults, and will take action to safeguard their well-being, and acknowledge that children and vulnerable adults have a right to protection. This is supported in the general ethos of the Council and all schools. 



Education & Training


  • Willingness to undertake induction training
  • Good numeracy/literacy skills / GCSE (or equivalent), Maths and English
  • Specific training in specialist area
  • Willingness to undertake training and development related to the post


  • NVQ 3 OR equivalent qualification desirable


  • Handyperson experience or similar
  • Caretaking/cleaning/site-keeping experience in a school or similar environment
  • Experience of H&S procedures, e.g. COSHH

Skills and Abilities

  • Good ICT skills and knowledge of other specialist equipment/resources
  • Working knowledge of relevant polices/codes of practice/legislation
  • Knowledge of Health & Safety procedures and precautions
  • Knowledge of COSHH regulations
  • Awareness of health and hygiene procedures
  • Knowledge of moving and handling procedures
  • Team-leading skills


  • Basic painting and decorating skills
  • Basic carpentry skills

Personal Attributes:

  • Ability to self-evaluate learning needs and actively seek learning opportunities
  • Ability to relate well to children and adults

Special Circumstances:

  • An enhanced Criminal Records Bureau check will be required if offered this post
  • ISA Registration is required prior to commencing the post
  • Flexibility with regards to working hours

Please email Chris Street, Admin Manager, REF “HSE Jobs” at for an application form.

Special Conditions Applying:
Casual Car allowance
Special working arrangements: Alarm callouts, evening working

Reporting arrangements: 
Head of School

Job Purpose:

Support the headteacher/senior management team/ governing body by taking responsibility for management of the school site and associated facilities under an agreed system of supervision, taking responsibility for the management and development of specialist site services within the school. Manage external contractors working on site. Supervise other site staff including allocation and monitoring of work, if applicable. 

Duties and Responsibilities

Job Specific

Manage the activities of external contractors on-site and monitor and report on associated budgets

Contribute to the planning, development and monitoring of premises services

1.  Security

• Lock/unlock school buildings and areas

• Undertake regular security checks and identify security risks

• Monitor fire safety equipment and carry out fire drills

• Operate and respond to alarm systems where appropriate 

• Monitor CCTV or surveillance equipment where appropriate in line with agreed policy

• Liaise with police, security and surveillance contractors

• Provide emergency access to the school site

• Undertake risk assessment of security risks to the school (grounds, premises and contents) including vandalism/arson

2. Maintenance

Undertake appropriate repairs, e.g. redecorating and fixing

To organise and carry out various maintenance duties to ensure that the general upkeep and maintenance of the premises is satisfactory, as per specific schedule for your school.

To organise and carry out minor decoration programme as agreed with the Headteacher as per agreed list of activities

To organise and carry out minor improvement work, e.g. erecting shelves, notice boards, bookshelves etc. as agreed with the headteacher

To be responsible for the operation of a preventative planned maintenance programme and for routine inspections of the buildings, fixtures, fittings, furniture, premises and grounds to assess for minor work or repairs required to be carried out to maintain safe and satisfactory conditions

Operation and maintenance of heating plant and lighting system

To oversee and monitor the electrical testing of portable electrical appliances and to maintain the appropriate records

Undertake regular site inspections

Identify defects and record repair and maintenance requirements

Collect and assemble waste for collection

Undertake cleaning duties such as graffiti removal, litter-picking

Undertake specialist cleaning tasks

Monitor performance of contracts and record performance against specified standards

Manage contractors

Ensure that swimming pool and other specialist sports equipment are maintained in accordance with specified standards, if applicable

Ensure that satisfactory levels of caretaking, cleanliness and hygiene are achieved and maintained through the whole of the premises

Ensure that pathways and all other external hard surface areas are kept clean, free of litter and that they are gritted or salted when required during wintry conditions

3.  Resources

• To advise on matters relating to energy control and conservation

• Take lead role in planning, development and organisation of systems/procedures/policies

• Be responsible for maintaining records, information and data, producing analysis and reports as required

• Create and maintain a purposeful, orderly and productive working environment 

• Ensure timely and accurate design, preparation and use of specialist equipment/resources/materials 

• To be responsible for escorting monies to the bank

• Refill and replace consumables, e.g. soap & towels

• To be responsible for maintaining the school minibus and keeping the 

4.  Organisation & Supervisory/Managerial

• Attend pre-contract meetings

• Demonstrate and assist in the safe and effective use of specialist equipment/materials

• Provide specialist advice and guidance as required

• Porter duties, e.g. delivering mail, moving furniture and equipment

• Assist in the management, administration and operation of lettings system 

• Monitor & manage stock within an agreed budget, cataloguing resources & undertaking audits as required

• Direct/supervise site staff and/or cleaning staff, where applicable, and ensure cleaning is in accordance with specification

• Where appropriate to organise and administer the use and maintenance of all school vehicles and to carry out driving duties when required by the Headteacher

• Liaison with the school meals service contractors in relation to their use of the site and provision of their service, where appropriate, in line with agreed SLA

• Maintain the site diary on a daily basis, where applicable. 

5.  Health and Safety Responsibilities

• To undertake safety audits of the premises and assist with relevant risk assessments as required 

• Promote and ensure the health and safety of pupils’ staff & visitors at all times

• Ensure compliance by self and others with all health and safety policies and procedures and take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions and to comply with all health and safety legislation as appropriate.

• Promote and ensure the health and safety of pupils, staff & visitors (in accordance with appropriate health & safety legislation) at all times

6.  General Responsibilities

• Be aware of and comply with policies and procedures relating to child protection, health, safety and security and confidentiality, reporting all concerns to an appropriate person

• Contribute to the overall ethos/work/aims of the school

• Participate in training and other learning activities as required

• Recognise own strengths and areas of expertise and use these to advise and support others

• Assist in the supervision, training and development of staff

• Ensure safe use by self and others of equipment and materials

• Establish constructive relationships and communication with contractors and other agencies/professionals

• To be responsible, in conjunction with the Bursar/School Clerk, for the administration and control of appropriate areas of the budget

• Attend and participate in regular meetings

• Treat all users of the school with courtesy and consideration

• Present a positive personal image, contributing to a welcoming school environment which supports equal opportunities for all and to participate actively in supporting the principles and practice of equality of opportunity as laid down in the School's Equal Opportunities Policy.

• As a term of your employment you may be required to undertake such other duties and/or times of work as may reasonably be required of you, commensurate with your grade or general level of responsibility within the School.  

Please email Chris Street, Admin Manager at REF “HSE Jobs” for an application form.